Configuring the Integration: Explanation of Settings

When setting up the integration between Shopify and e-Boekhouden.nl, you are presented with several options. Below is a clear explanation of each setting to help you configure the integration correctly based on your accounting preferences.

1. Choose when the order should be sent
Determine at what point an order from Shopify is sent to e-Boekhouden.nl:

• Paid Orders: Orders are synchronized as soon as payment is received.

• Fulfilled Orders: Orders are sent only once they are marked as 'fulfilled' or 'shipped' in Shopify.

2. How an order is recorded in e-Boekhouden
By default, orders are recorded via a transaction entry. This means financial data is directly posted as a journal entry without creating an invoice.

• Booking Type: Transaction (Mutatie)

3. Debtors General Ledger Account
Specify the ledger account for accounts receivable if you are working with debtors.

• Example: 1300 – Debiteuren

• Make sure to use a balance sheet account intended for debtors.

4. Revenue Account
The counter account determines where your revenue is posted. Choose a profit and loss account for recording sales.

• Example: 8000 – Omzet groep 1

• ⚠ Note: This must not be a balance sheet account.

5. Shipping Costs Account
This setting specifies the account for booking shipping costs.

• Example: 4590 – Overige verkoopkosten

• You can use a more specific account if your bookkeeping setup requires it.

6. Payment Costs Account
Specify the account for payment costs (e.g., transaction fees from payment providers).

• Example: 4550 – Bankkosten

• Ensure this is an expense account appropriate for your profit and loss statement.

7. VAT Handling for Sales to Private Customers in the EU (OSS Scheme)
If you sell to private customers in other EU countries, you can use the OSS scheme (One-Stop Shop) to determine how VAT is calculated and posted:

• Option 1: Calculate VAT based on the webshop’s country
  Only the VAT of your home country is applied.

• Option 2: Use the OSS scheme
  You must set up specific VAT ledger accounts per EU country. See the separate OSS guide for details.

8. Default Debtor Code
If you want to book orders under a single default debtor instead of individual customers, enter the relevant debtor code here.

• Example: 0012JOOSTJANSEN

• Useful for accounting setups that require less customer detail.

9. POS Debtor Code (for Shopify POS Sales)
If you use Shopify POS for in-store sales, you can post these orders to a separate debtor, keeping them separate from your online orders.

• Example: 0012JOOSTJANSEN

Questions or Need Help?
If you are unsure about certain settings or need assistance, please contact us at:

📧 info@onlineorigins.nl

We are happy to help and ensure your integration is configured correctly.